ARCE 2025 - Registration Form - Romanian Participants

Registration Form

Event Management: Ralcom Exhibitions (PCO – Professional Congress Organizer)
Phone: +40-21-210 58 14, 210 65 40; e-mail: registration@arcecongres.ro

1. Registration fees

Please see below the registration fees, categories and deadlines at RAES 2025 National Congress.

To select your registration category, please go to the next step of the form.

Registration category	Early-bird registration until 20.07.2025	Regular registration between 21.07 - 02.09.2025	Late registration starting with 03.09.2025
Physician Members of RAES, RSMS*	€ 195	€ 255	€ 301
Physician Non-Members	€ 295	€ 357	€ 424
Residents Members of RAES, RSMS*	€ 85	€ 118	€ 138
Residents Non-Members	€ 125	€ 153	€ 179
Students	€ 20	€ 21	€ 21

All registration fees include VAT 21%.

* Members are those who have paid the current year's membership fee to either the Romanian Association for Endoscopic Surgery and Other Interventional Techniques or the Romanian Society of Metabolic Surgery.

For more information on becoming a member of The Romanian Association of Endoscopic Surrgery and Other Interventional Techniques, please visit www.arce.ro.
For more information on becoming a member of The Romanian Society of Metabolic Surgery, please visit www.rsms.ro.

2. Cancellations, refunds. Change / replacement of a participant

Registration cancellation before 31 July 2025
The Organizers will withhold the amount of:
• 50 Euro (VAT included) / physicians members & non-members
• 30 Euro (VAT included) / residents members & non-members
• No cancellation fee will be applied for students.

Registration cancellation starting with 01 August 2025
There will be no refunding of the registration fees.

Registration fee refunds
The amount corresponding to the cancelled registration fees (according to the cancellation policies mentioned above) will be reimbursed by the Organizers in maximum 60 (sixty) days after the event has ended.

Change / replacement of a participant
• Deadline for participant’s change or replacement: 01 August 2025; after this date, no other changes / replacements will be accepted.
• The Organizers will charge 20 EURO (VAT included) / participant.
• The registered participant shall inform the PCO – Ralcom Exhibitions srl on the cancellation / change / replacement by sending an e-mail at registration@arcecongres.ro.

3. CME Credits
Credits for Physicians
An application for accreditation will be sent to the Romanian College of Physicians. The number of CME credits granted to the event will be announced on the event website once process is complet and the information is provided by the institution.

Registration Form

Event Management: Ralcom Exhibitions (PCO – Professional Congress Organizer)
Phone: +40-21-210 58 14, 210 65 40; e-mail: registration@arcecongres.ro

Should you choose to pay by bank transfer, please send a copy of the proof of payment by e-mail to the PCO after finalizing the form.

Personal data processing

Starting with May 25th 2018, the European Regulation no. 679 from 2016 on the protection of individuals regarding the processing of personal data and the free movement of such data (“GDPR”) has become applicable.

We are pleased to inform you that we apply the new requirements, while respecting the provisions of the EU Regulation regarding the protection and confidentiality of personal data.

Ralcom Exhibitions srl collects and processes personal data for the sole purpose of achieving the committed services according to its object of activity.

Refusing to provide us with personal data or to allow us to process the personal data will prevent us from properly fulfilling our obligations, which will make it impossible for us to provide you with the requested services.

What kind of data do we process? What is the purpose we process them for? What are your rights?
For detailed answers to these questions, please refer to the regulation and the information note available below.

TERMS AND CONDITIONS
GDPR REGULATION
INFORMATION NOTE

You may return to your personal data processing agreement at any time and you may also request any further information related to your data by submitting a written notice to the email address: protectiadatelor@ralcom.ro.

We value the relationship with all our customers, partners and suppliers, which we assure of our full availability to maintain an optimal collaborative relationship.
For any additional information on the GDPR regulation, please contact us at e-mail protectiadatelor@ralcom.ro.

Use of personal data for event information & future editions

I AGREE for Ralcom Exhibitions srl to use the personal data provided in this form to register me for RAES 2025 National Congress and for other purposes related to the event, as mentioned in the Information Note. I have read and understood the personal data protection policy outlined in the GDPR REGULATION and INFORMATION NOTE. By checking the box, I express my explicit and unequivocal agreement to these terms.

I DO NOT AGREE for Ralcom Exhibitions srl to use the personal data provided in this form to register me for RAES 2025 National Congress and for other purposes related to the event, as mentioned in the Information Note. I have read and understood the personal data protection policy outlined in the GDPR REGULATION and INFORMATION NOTE. By checking the box, I express my explicit and unequivocal agreement to these terms.

Use of personal data for event information & future editions option required

Marketing campaigns

I AGREE that Ralcom Exhibitions srl may use the personal data provided for research, statistical purposes, or other informational/marketing campaigns related to medical events, products, or services within the Ralcom Exhibitions portfolio or in collaboration with its partners.

I DO NOT AGREE that Ralcom Exhibitions srl may use the personal data provided for research, statistical purposes, or other informational/marketing campaigns related to medical events, products, or services within the Ralcom Exhibitions portfolio or in collaboration with its partners.

Participant details

Title

Please select your title from the drop-down menu above.
If you do not find the appropriate title in that list, please write it in the field below.

Other title

Last Name

First Name

Please fill in your first and last name as it is written in your ID (in full and with diacritics) as the name provided in this form will appear on the accreditation certificate.
Ex. Ștefania Stănescu

Incomplete and/or incorrect writing of the name & first name will result in invalidation of the certificate by the accreditation institution.

Please fill in the name of the institution where you currently practice.

Hospital / Institution / Organization

If you did not find the instution where you currently practice in the list above, please write it in the "Other institution" field below.

Other institution

Please fill in below the name of the clinic / department / compartment / unit where you practice, as well as the position you hold there.

Department

Position

Speciality

Professional degree

Mobile no.

E-mail address

Address of the Institution / Organization of employment

Please select, from the drop-down menu on the left, the city where the institution where you currently practice is located.
If you cannot find the city in the preset list, please enter its name (full name, with diacritics - if needed) in the field on the right.

City

Other city

County / District

Country

Registration Form

Event Management: Ralcom Exhibitions (PCO – Professional Congress Organizer)
Phone: +40-21-210 58 14, 210 65 40; e-mail: registration@arcecongres.ro

Should you choose to pay by bank transfer, after finalizing the form, please send a copy of the proof of payment by e-mail to the PCO.

CUIM

Please write down the unique identification number assigned to you from the Romanian College of Physicians.

CUIM

Registration Form

Event Management: Ralcom Exhibitions (PCO – Professional Congress Organizer)
Phone: +40-21-210 58 14, 210 65 40; e-mail: registration@arcecongres.ro

Should you choose to pay by bank transfer, after finalizing the form, please send a copy of the proof of payment by e-mail to the PCO.

Registration Fees

Please select the appropriate registration category and click on Next step.

The registration fees are stated in EUR. The payment for the registration fees will be made in RON, according to the BNR exchange rate available on the day of the payment.

Please note that you may need to upload certain documents proving your status. Check the lower case i icon () next to your registration category (if the case) to see what documents you need to upload.

If you do not have these documents ready when filling in the online form, you may come back to this page and upload them by following the link to your form from the automatic e-mail receiving after finalizing the online registration.

Physicians Members - (Early-bird Registration) FULL

AMOUNT

EUR 195.00

TOTAL

Upload membership card

Physicians Non-Members - (Early-bird Registration) FULL

AMOUNT

EUR 295.00

TOTAL

Residents Members - (Early-bird Registration) FULL

AMOUNT

EUR 85.00

TOTAL

Membership card

Upload a copy of your residency card

Residents Non-Members - (Early-bird Registration) FULL

AMOUNT

EUR 125.00

TOTAL

Copy of your residency card

Students - (Early bird Registration) FULL

AMOUNT

EUR 20.00

TOTAL

Upload a copy of your student card

Physicians Members - (Regular Registration) FULL

AMOUNT

EUR 255.00

TOTAL

Upload membership card

Physicians Non-Members - (Regular Registration) FULL

AMOUNT

EUR 357.00

TOTAL

Residents Members - (Regular Registration) FULL

AMOUNT

EUR 118.00

TOTAL

Upload membership card

Upload a copy of your residency card

Residents Non-Members - (Regular Registration) FULL

AMOUNT

EUR 153.00

TOTAL

Upload a copy of your residency card

Students - (Regular Registration) FULL

AMOUNT

EUR 21.00

TOTAL

Upload a copy of your student card

Physicians Members - (Late Registration) FULL

AMOUNT

EUR 301.00

TOTAL

Upload membership card

Physicians Non-Members - (Late Registration) FULL

AMOUNT

EUR 424.00

TOTAL

Residents Members - (Late Registration) FULL

AMOUNT

EUR 138.00

TOTAL

Upload membership card

Upload a copy of your residency card

Residents Non-Members - (Late Registration) FULL

AMOUNT

EUR 179.00

TOTAL

Upload a copy of your residency card

Students - (Late Registration) FULL

AMOUNT

EUR 21.00

TOTAL

Upload a copy of your student card

In case your registration fee is covered by a company/agency, please write its name in the field below.

Registration fee covered by

The registration fee for physicians includes:
(1) Access to the event venue; (2) Badge & eco-friendly participation kit, mini-brochure with scientific program overview; (3) Access to the specialized medical exhibition; (4) Access to coffee breaks; (5) Access to Official Opening Ceremony & Welcome Networking Dinner; (6) Access to the Events smartphone application; (7) Electronic participation document with CME credits issued by authorized institutions.

The registration fee for students:
(1) Access to the event venue; (2) Badge & eco-friendly participation kit, mini-brochure with scientific program overview; (3) Access to the specialized medical exhibition; (4) Access to coffee breaks; (5) Access to Official Opening Ceremony & Welcome Networking Dinner; (6) Access to the Events smartphone application; (7) Electronic participation document without CME credits.

Registration Form

Event Management: Ralcom Exhibitions (PCO – Professional Congress Organizer)
Phone: +40-21-210 58 14, 210 65 40; e-mail: registration@arcecongres.ro

Should you choose to pay by bank transfer, after finalizing the form, please send a copy of the proof of payment by e-mail to the PCO.

Invoice type

Please select the type of invoice needed for the registration fee and then click on the Next step button to fill in the necessary billing data.

Invoice type

Registration Form

Event Management: Ralcom Exhibitions (PCO – Professional Congress Organizer)
Phone: +40-21-210 58 14, 210 65 40; e-mail: registration@arcecongres.ro

Should you choose to pay by bank transfer, after finalizing the form, please send a copy of the proof of payment by e-mail to the PCO.

Invoice coordinates - Natural person

Please fill in the fields below with the required information.

Last name

First name

Home address

City

Country

Registration Form

Event Management: Ralcom Exhibitions (PCO – Professional Congress Organizer)
Phone: +40-21-210 58 14, 210 65 40; e-mail: registration@arcecongres.ro

Should you choose to pay by bank transfer, after finalizing the form, please send a copy of the proof of payment by e-mail to the PCO.

Invoice coordinates - Legal person

Please fill in the fields below with the required information.

Company name

Address (including post code)

City

Country

Business organization structure

Registration Number in the Commercial Registry/National Registry

VAT no.

IBAN account

Bank name

Legal Representative (Name Surname - Position)

Registration summary

Terms & Conditions

I agree to all general terms and conditions specified in this form.

Payment methods

IMPORTANT!
For payments made on Romanian territory, the transfers will be made in RON, on the coordinates below:

Bank coordinates
Beneficiary: Ralcom Exhibitions srl
Fiscal code: RO4925905
ING Bank - Pantelimon Branch
Swift Code: INGBROBUXXX
Account: RO 32 INGB 0001 0082 0432 8930 (RON)

All bank charges are the responsibility of the participant and should be paid at source, in addition to the registration fees.

After finalizing the bank transfer payment, please be so kind as to send a copy of the document proving the payment to the Congress PCO - Ralcom Exhibitions srl, by e-mailing it at registration@arcecongres.ro.

Please write the NAME of the participant on the payment document, along with the name of the events, respectively "RAES 2025".

Your form is now finalized!

Your registration form has been successfully completed!
You will shortly receive an automatic e-mail with the details of your registration.

For any additional information regarding the RAES 2025 National Congress, please contact us at registration@arcecongres.ro .

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