Should you choose to pay by bank transfer, after finalizing the form,
please send a copy of the proof of payment by e-mail to the PCO company at registration@arcecongres.ro.

Starting with May 25th 2018, the European Regulation no. 679 from 2016 on the protection of individuals regarding the processing of personal data and the free movement of such data (“GDPR”) has become applicable. 

We are pleased to inform you that we apply the new requirements, while respecting the provisions of the EU Regulation regarding the protection and confidentiality of personal data.

Ralcom Exhibitions srl collects and processes personal data for the sole purpose of achieving the committed services according to its object of activity.

Refusing to provide us with personal data or to allow us to process the personal data will prevent us from properly fulfilling our obligations, which will make it impossible for us to provide you with the requested services. 

What kind of data do we process? What is the purpose we process them for? What are your rights?

For detailed answers to these questions, please refer to the regulation and the information note available below.

TERMS AND CONDITIONS
GDPR REGULATION
INFORMATION NOTE

You may return to your personal data processing agreement at any time and you may also request any further information related to your data by submitting a written notice to the email address: protectiadatelor@ralcom.ro.

We value the relationship with all our customers, partners and suppliers, which we assure of our full availability to maintain an optimal collaborative relationship.

For any additional information on the GDPR regulation, please contact us at e-mail protectiadatelor@ralcom.ro.

Please select the check-in and check-out dates for which you are going to make the reservation and use the Search button to display the hotel available for the selected period.

The minimum interval for which accommodation can be booked during the RAES 2025 National Congress through the form is either 24.09.2025 - 26.09.2025 or 25.09.2025 - 27.09.2025.

If the desired reservation period is longer (check-in 23.09.2025, check-out 27.09.2025), please send the request by email to registration@arcecongres.ro.

If you have selected a double room (twin or matrimonial), we kindly ask you to enter your accompanying person's name in the field below.

If your accommodation is supported by a company / agency, please fill in its name (full name and diacritics, if applicable) in the field below.

Rates are expressed in Euro / night / room and include: accommodation, breakfast and VAT.

Possible legislative changes regarding VAT and/or other taxes may affect the prices listed above. In such cases, the Organizers will make every effort to ensure that any resulting adjustments do not significantly impact the rates.

Room Booking 

Room assignments will be made in the order in which booking requests are received, subject to hotel availability and full payment of the accommodation fee.

Should full payment not be received, the Organizers reserve the right to automatically cancel the reservation.

Cancellations and Refunds

If a cancellation request for the hotel reservation is received by June 05th, 2025, the cost of the first night's stay will be non-refundable.

Should a cancellation request be submitted on or after June 06th, 2025, the full amount paid will be non-refundable.

Nota bene

Payments made for reserved rooms that are not used during the Event are non-refundable.

Any additional expenses (e.g., minibar, telephone, photocopying services, etc.) must be settled by the participants at the hotel reception upon returning the room key or magnetic card at the end of their stay.

Please select the type of invoice needed for the accommodation fee and then click on the Next step button to fill in the necessary billing data.

Please fill in the necessary billing data below.

Please fill in the required information below, in order to issue the fiscal invoice, as well the service contract between your organization and Ralcom Exhibitions srl (PCO – Professional Congress Organizer of RAES 2025 National Congress).