Starting with May 25th 2018, the European Regulation no. 679 from 2016 on the protection of individuals regarding the processing of personal data and the free movement of such data (“GDPR”) has become applicable. 

We are pleased to inform you that we apply the new requirements, while respecting the provisions of the EU Regulation regarding the protection and confidentiality of personal data.

Ralcom Exhibitions srl collects and processes personal data for the sole purpose of achieving the committed services according to its object of activity.

Refusing to provide us with personal data or to allow us to process the personal data will prevent us from properly fulfilling our obligations, which will make it impossible for us to provide you with the requested services. 

What kind of data do we process? What is the purpose we process them for? What are your rights?

For detailed answers to these questions, please refer to the regulation and the information note available below.

TERMS AND CONDITIONS
GDPR REGULATION
INFORMATION NOTE

You may return to your personal data processing agreement at any time and you may also request any further information related to your data by submitting a written notice to the email address: protectiadatelor@ralcom.ro.

We value the relationship with all our customers, partners and suppliers, which we assure of our full availability to maintain an optimal collaborative relationship.

For any additional information on the GDPR regulation, please contact us at e-mail protectiadatelor@ralcom.ro.

Please select the check-in and check-out dates for which you are going to make the reservation and use the Search button to display the hotel available for the selected period.

If you selected a double room and you have any special requests, such as twin or matrimonial beds, indicate that preference in the field bellow.

Additionally, if someone will be sharing the room with you, kindly enter their name in the same field following your bed type preference.

If your accommodation is supported by a company / agency, please fill in its name (full name and diacritics, if applicable) in the field below.

Rates are expressed in Euro / night / room and include: accommodation, breakfast and VAT.

Possible changes in the legislation in the field regarding VAT and/or other taxes may bring changes to the above prices. In such cases, the Organizers will do their best to ensure that the respective changes do not significantly affect the rates.

Room Booking 

Rooms will be assigned based on the order in which booking requests are received and will depend on the availability of rooms at the hotel and the full payment for the accommodation.

If the payment has not been made in full, the Organizers will automatically cancel the reservation.

Cancellations and Refunds

If a cancellation request for the hotel reservation is received by August 15, 2024, the cost of the first night's stay will be non-refundable.

Should a cancellation request be submitted on or after August 16th, 2024, the full amount paid will be non-refundable.

Nota bene

Amounts paid for rooms reserved and not used during the Event will NOT be refunded.

Any additional costs (eg: minibar, telephone, photocopies, etc.) will be paid by the participants at the hotel reception, together with the handover of the key / magnetic card of the room occupied during the Event.

Please select the type of invoice needed for the accommodation fee and then click on the Next step button to fill in the necessary billing data.

Please fill in the necessary billing data below.

Please fill in the required information below, in order to issue the fiscal invoice, as well the service contract between your organization and Ralcom Exhibitions srl (PCO – Professional Congress Organizer of EABM 2024).